Training & Certifications
Know who is qualified today, and who needs renewing before a certificate lapses.
An expired certification can mean a worker is not qualified for dangerous work, and the company carries the exposure if something goes wrong. Safetify keeps each worker's certificates with their issue and expiry dates, works out each status automatically, and records training sessions and outcomes separately, so the record is always current.
What it does
What Training & Certs covers
Certificate records
Fall Arrest, First Aid, Confined Space and Other certifications, each with its issue date, expiry date, and a photo or PDF of the certificate.
Automatic status
Valid (more than 30 days to go), Expiring soon (within 30 days) or Expired. The status is worked out from the expiry date, so it is always current.
Daily expiry check
Every day Safetify checks for certifications that are expiring or expired, and flags them to company leadership.
Certificate PDF with an AI draft
Upload a certificate PDF and the AI drafts its details. A person checks the draft against the PDF and confirms it before it is treated as final.
Trained status
A worker is shown as Trained when they hold at least one certificate that has not expired, and as Not trained otherwise.
Training sessions and rosters
Record a session's title, trainer, topic, site and date. Add Field Workers to the roster, and each one is notified.
Outcomes and history
Each rostered worker has an outcome of Pending, Passed, Failed or No-show. Every worker has a full training history.
How it works
From first entry to closed record
The steps below follow the module from start to finish, in the order most companies use it.
- 1
Add the certificate
Enter it by hand, or upload the PDF. Choose the Field Worker and enter the issue and expiry dates.
- 2
Confirm the draft
If the certificate came from a PDF, check the AI draft against the document and confirm it.
- 3
Watch the status
Focus on Expiring soon and Expired certificates to arrange renewals before they lapse.
- 4
Run the session
Create the training session, add the roster, then record each outcome after the session.
- 5
Link to a certificate
Once a certificate has been issued, link a passed session to it.
Who uses it
What each role does with it
Field Worker
Checks their own certifications and training history in the app.
Supervisor
Manages certificates, training sessions, rosters and outcomes, and handles renewals.
Company Admin
Manages certificates, training sessions, rosters and outcomes, and handles renewals.
HSE Manager
Reviews certification status and training outcomes, read-only.
Role access is enforced on the server. HSE Managers are read-only everywhere on the dashboard, and a role only sees what it is allowed to.
Safeguards
Built-in limits and safeguards
- An AI-drafted certificate is not final until a person confirms it against the PDF.
- Creating or updating a certification is recorded in the audit log.
- Passing a session does not create a certificate. Training outcomes are kept separate from certificates.
- A worker whose certificates have all expired is not counted as Trained.
Scope
What it does not do
Stated plainly, so nothing is bought on a misunderstanding. Items marked as coming soon are on the roadmap, not in the product today.
- Safetify does not verify a certificate PDF automatically. A person checks the draft and confirms it.
- A training outcome is not a qualification. Trained status depends only on certificates held.
Related
Related modules
Want to see Training & Certs for your company?
Write to us with your sites, your crew size and what you need to track. We will explain how Training & Certs fits your operations, and what is and is not in the product today.