Hazard & Incident Reporting
Report a hazard in under a minute, with evidence, and get it in front of the people who can fix it.
Hazards spotted in the field are often mentioned out loud and then forgotten. Safetify records each hazard, equipment defect, incident and near miss at the moment it is seen, with photos, a voice note and a location. Staff review an AI-drafted summary before anything is acted on, and every report is tracked to a documented resolution.
What it does
What Hazards & Incidents covers
Hazard reports
Choose a category, describe the hazard and set its severity: Low, Medium, High or Critical. Attach up to 20 photos and a voice note of up to 5 minutes.
Equipment and tool defects
A damaged tool or failed piece of equipment is reported as a hazard in the Equipment / Tool Defect category, so defects can be reviewed on their own.
Incidents and near misses
Record an injury, a near miss, property damage or another event. Near misses are logged even when nobody was hurt, as an early warning.
Voice-to-text reporting
Speak the report instead of typing it. The recording is transcribed and attached. If transcription fails, the report is still saved in full.
AI-drafted summaries
Safetify's AI drafts a summary and suggests a severity or incident type. The draft is labelled as a draft, and if the AI is not confident it says so rather than guessing.
Leadership flags
High and Critical hazards, and Critical incidents, are flagged to company leadership.
AI photo hazard detection
Automatic detection of unsafe conditions, such as missing PPE, in photos.
How it works
From first entry to closed record
The steps below follow the module from start to finish, in the order most companies use it.
- 1
Capture the report
Choose the category or incident type, describe what you saw, and set the severity.
- 2
Add evidence
Attach photos and a voice note, and let the location record where it is available.
- 3
Submit
The report is saved on the phone immediately, even offline, and uploads when there is signal.
- 4
Review the AI draft
On the dashboard, read the AI's draft summary and suggested severity, then tick to confirm you have reviewed it.
- 5
Act and close
Hazards move from Open to Acknowledged to Resolved, with a resolution note. Incidents move from Reported to Under Review to Closed. Create a corrective action where the fix needs work.
Who uses it
What each role does with it
Field Worker
Reports hazards, defects, incidents and near misses, and sees the reports they made.
Supervisor
Reviews drafts, acknowledges and resolves hazards, and reviews and closes incidents.
Company Admin
Same review and resolution actions as a Supervisor.
HSE Manager
Views the hazard and incident lists and their evidence, read-only.
Role access is enforced on the server. HSE Managers are read-only everywhere on the dashboard, and a role only sees what it is allowed to.
Safeguards
Built-in limits and safeguards
- AI output is always a draft. On the dashboard, Acknowledge and Resolve stay locked until the reviewer confirms the draft.
- AI summaries and suggested severities are shown to staff only, never to the worker who reported.
- Resolving a hazard needs a resolution note, and the resolution is written to the audit log.
- HSE Managers are read-only. Their access is enforced on the server, not just hidden in the interface.
- Workers see only the hazards they reported.
Scope
What it does not do
Stated plainly, so nothing is bought on a misunderstanding. Items marked as coming soon are on the roadmap, not in the product today.
- Safetify does not create corrective actions automatically. The reviewer creates them.
- Contractor attribution on hazards and incidents is not available yet. That is coming soon.
- Root-cause and prevention suggestions for incidents are not available yet. That is coming soon.
Related
Related modules
Want to see Hazards & Incidents for your company?
Write to us with your sites, your crew size and what you need to track. We will explain how Hazards & Incidents fits your operations, and what is and is not in the product today.